# Editing a template already in use: what changes on existing contracts

> The frozen copy, why it is good news, and the only way to rebuild a document.

## What you will get

The confidence to fix the contract's wording. The short answer is the best part:

**Editing the template changes no contract already generated.** Each enrolment
keeps its own frozen copy, made at the moment it was created.

## Why that is good news

Because a contract is a document. If the student's text changed whenever you
fixed a comma in the template, nobody could ever touch the template again — and
what the student signed would stop being what is stored.

The way it works today:

| You do | What happens |
|---|---|
| Fix a clause in the template | Applies to **new** enrolments |
| Change the signature method | Applies to **new** enrolments |
| Change the signing deadline | Applies to **new** enrolments |
| Deactivate the template | It leaves the picker; existing contracts carry on |

## The only way to rebuild a document

The enrolment screen has a **regenerate contract** button. It discards the
document and builds another with the template's current text and the enrolment's
current details.

**It only works while the contract has not been signed.** After signature the
system refuses — and that is how it should be: a signed document is not rewritten.

It is the route when you spot a wording error and there is still time:

1. Fix the template under **Contracts › Contract Templates**.
2. Open the enrolment that has not been signed.
3. Click regenerate contract.

For anyone who already signed, the old contract stands. If the error matters,
that becomes an amendment — a lawyer's job, not the system's.

## Changing the wording at the start of the year

The same logic as financial plans applies: when the contract genuinely changes,
**create a new template rather than rewriting the old one**.

*Matrícula 2026 — aceite eletrônico* and *Matrícula 2027 — aceite eletrônico* live
side by side without trouble, and the year in the name keeps the history readable.

![Templates list with a 2025 template deactivated beside the 2026 ones](/Apps/edupay/ajuda/contratos-lista.png)
*The 2025 template stays deactivated, out of the picker, and remains there to be consulted.*

## How you know it worked

> [certo]
> Open an old enrolment's contract after editing the template: the text is exactly
> as it was. And a new enrolment, made after the edit, already carries the
> corrected text.

## If something goes wrong

> [erro]
> **You fixed the template and the student's contract is still wrong.** That is
> the correct behaviour. Use the regenerate-contract button on the enrolment, if
> it has not been signed.
>
> **The regenerate button does not work.** The contract has already been signed. A
> signed document is not rebuilt by the system.
>
> **You want the fix to reach every student at once.** There is no such route, and
> there should not be: each contract is its own document.


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https://edupay.estudiosite.com/en/ajuda/getting-started/editing-a-template-in-use
2026-08-05